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The sixth session of the Committee on Disaster Risk Reduction will be held from 28 to 30 August 2019 at the United Nations Conference Center in Bangkok, Thailand. As a subsidiary body of the Economic and Social Commission for Asia and the Pacific, the Committee on Disaster Risk Reduction is the intergovernmental legislative forum on disaster risk reduction. The Committee is charged with addressing the following issues: (a) policy options and strategies on multi-hazard disaster risk reduction and mitigation; (b) regional cooperation mechanisms for disaster risk management, including space and other technical support systems; and (c) multi-hazard assessment, preparedness, early warning and response to disaster risks.
The Committee session will take place during the ESCAP Disaster Resilience Week, which will be held from 26 to 30 August 2019. Various expert group meetings and side events will be held prior to the Committee to enrich its discussions. It is organized by the Information and Communications Technology and Disaster Risk Reduction Division of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP).
Agenda item 1a: Addresses
- Welcome remarks by ESCAP
- Opening remarks by Minister of Thailand
- Keynote speeches by Ministers
- Presentation by ESCAP secretariat
- Panel discussion
Agenda item 3a: Strengthening risk assessment and multi-hazard early warning systems
Agenda item 3b: UN “Delivering as one” for disaster risk reduction and resilience
- Presentation by the co-chairs of Asia-Pacific Regional Coordination Mechanism Thematic Working Group on Disaster Risk Reduction and Resilience
Agenda item 3c: Enhancing geospatial information applications and services for disaster resilience
Agenda item 3d: Disaster-related statistics
- Introduction by ESCAP secretariat
Agenda item 3e: Data and information management platform for disaster resilience through the Asian and Pacific Centre for the Development of Disaster Information Management (APDIM)
- Introduction by ESCAP secretariat
Concluding remarks by the ESCAP secretariat on Agenda 5
- Presentation by Strategy and Programme Management Division (SPMD)
- Discussions and statements
- Side events
Registration and identification badges
Electric plug and socket
Health and vaccination
Foreign currency declaration
Payment of hotel accounts
Transport from and to the Airport
Transport to attend meetings
Lost and Found
Safety and Security
The sixth session of the Committee on Disaster Risk Reduction is scheduled to be held from 28 to 30 August 2019 at the United Nations Conference Centre (UNCC) in Bangkok, Thailand.
The opening of the session will take place at 0900 hours on Wednesday, 28 August in Conference Room 3, UNCC. All subsequent meetings will also be held from 0900 hours to 1200 hours and 1400 hours to 1700 hours.
The Committee will be held in conjunction with the ESCAP Disaster Resilience Week to be held from 26 to 30 August. The opening of the Week will take place at 0900 hours on Monday, 26 August in Conference Room 3, UNCC.
Delegations are kindly requested to submit letters of credentials to the Director of ICT and Disaster Risk Reduction Division, ESCAP, at their earliest convenience but before the start of the session on 28 August 2019. Letters of credential should be addressed to Ms. Tiziana Bonapace, Director of the Information and Communications Technology and Disaster Risk Reduction Division, and emailed to [email protected]
Members of delegations are kindly reminded to bring official identification with them, duly signed by the appropriate authorities of their authorities of their respective governments, and provide them to the Secretariat staff at the registration counter located on the ground floor of UNCC along with a copy of the letter of credentials indicating their appointment to the delegation.
Participants are requested to register online at https://meetings.unescap.org/events/sixth-session-of-the-committee-on-disaster-risk-reduction-and-escap-disaster-resilience-week/ well in advance and no later than 1 August, to facilitate smooth coordination of the issuance of photo badges and compilation of the list of participants. Participants are encouraged to submit their photo in advance to speed up the registration process.
Prior online registration is mandatory in line with standard United Nations security procedures to facilitate security clearance.
For identification and security reasons, all participants are requested to wear their meeting badges at all times in the United Nations complex such as during meetings and social functions. The loss of a meeting badge should be communicated to the Conference Management Unit at the registration counter so that a new one can be issued immediately. .
Visitors are advised to be respectful of Thai customs at all times. Please note that Thailand has laws against making negative comments about the institution of the monarchy. Such laws are strictly enforced and are applicable to spoken, written, gestures and electronic communication, including social media.
Participants are REQUIRED to obtain an appropriate entry visa from the Royal Thai Embassy or the Royal Thai Consulate-General before entering to Thailand, EXCEPT for those nationals listed in the attachment.
All participants are advised to consult with the Royal Thai Embassy/Consulate in their respective countries regarding the latest applicable immigration requirements prior to their departure to Thailand.
The weather in Bangkok in November is warm and humid. Light tropical clothing is recommended. Some rain can be expected during the period. The conference rooms where the meetings are to be held are air-conditioned and the temperature is maintained in the range of 21-25.5 degrees Celsius (70-78 degrees Fahrenheit).
The electric power in Thailand is 220V running at 50Hz and the plug types used are either type A, type B, or type C. A hybrid socket is almost universally found, which accepts a combination of the above plug types. Delegates are strongly encouraged to carry their own adapters for use with laptops and other electrical appliances as the Secretariat will not be able to provide these. In case of need, adapters can be purchased from shops in the city dealing in electronic and electrical items.
Upon arrival at the port of entry in Thailand, participants who are nationals of or have traveled from/through countries listed below, which have been declared Yellow Fever infected areas, must provide an International Health Certificate proving that they have received a valid Yellow Fever vaccination at the Health Control Office upon arrival before proceeding to immigration. A valid vaccination certificate means that the vaccine was administered at least 10 days prior to travel to the affected country. The International Health Certificate must also be submitted together with the visa application form.
The countries/areas listed below have been declared yellow fever infected areas:
Thailand is currently experiencing ongoing sporadic transmission of the mosquito-borne Zika virus. All travelers are advised to protect themselves from mosquito bites while in Thailand. Given possible transmission of the disease to unborn babies, pregnant women should consider postponing travel to Thailand or talk to their doctor about the implications of traveling to Thailand during this time.
In addition to the above, Medical Services Division at HQ advises that pregnant UN Personnel should not undertake duty travel or be relocated to countries/areas where local transmission of Zika virus is known to occur. Women who are seeking pregnancy should obtain individual advice from their medical practitioner on risk management regarding their plans to travel into a Zika-affected area. For further information, please read the attached Zika virus FAQ.
First-aid and emergency medical service is available at the Medical Centre, which is located on the ground floor of the UNCC, during weekdays. The ESCAP Medical Officer and Nurse are available from 0730 to 1545 hours, with the exception of lunch time from 1200 to 1245 hours. Appointments may be made through extensions 1352 or 1761.
Delegates are strongly encouraged to subscribe to a travel or health insurance which is valid in the Kingdom of Thailand, in order to cover any medical bills or hospitalization fees.
The United Nations buildings are smoke-free areas. Smoking is permitted only in the designated areas outside of the buildings.
Any person who brings or takes an aggregate amount of foreign currency exceeding US$ 20,000 or its equivalent into or out of the Kingdom of Thailand shall declare such amount of foreign currency to a Customs Official. Failure to make such a declaration or making any false declaration to a Customs official is a criminal offence.
Currency exchange facilities are available at hotels and all over Bangkok. Such services are also available at the Siam Commercial Bank, United Nations Branch, which is located on the first floor of the Service Building (telephone extension 2168). The Bank opens from 0830 to 1530 hours, with no lunch break, from Monday to Friday.
Many international airlines operate regular services to and from Bangkok. Participants are advised to secure their return bookings prior to their departure for Bangkok. If this is not possible, they should make firm return bookings immediately upon arrival in Bangkok. Travel services are available through the American Express office located on the first floor, United Nations Conference Centre.
The hotels listed in this attachment , are located relatively close to ESCAP, have been designated as recommended hotels for which the room rates indicated below are inclusive of service charge and value added tax.
Participants are requested to contact the hotel directly at least 10 working days in advance and provide the participant’s full name, date and time of check-in and check-out, flight numbers and contact details.
Rooms are available to participants on a first-come, first-served basis. Any cancellations, postponements or other changes should be notified to the hotel at least 48 hours in advance. Rooms not occupied in accordance with the latest advice will be held for 24 hours at the participant’s expense and then released.
The rates provided in the table are as of January 2018 and subject to change without notice. Please confirm the room rates with the hotel directly.
Before departure from Bangkok, participants should settle directly with the respective hotels all accounts, including room charges and other expenses, such as for local and long-distance telephone calls, Internet use, business center use, laundry, room and hotel transportation services, mini-bar items, as well as restaurant and bar services. Participants are also responsible for any charges incurred with respect to rooms remaining vacant owing to late arrival or rescheduled departure for which inadequate prior notice is given.
Participants should make their own transportation arrangements from Suvarnabhumi Airport or Donmuang International Airport to their respective hotels. Limousine, metered-taxi (with a sign marked Taxi-Meter on the roof) and bus services are readily available at the airport.
To avail themselves of the airport limousine service, it is strongly recommended that participants contact only the authorized officials at the counters located in the airport arrival zone. These officials will issue a ticket for the assignment of a limousine for transporting passengers to the desired destination, upon request. The Suvarnabhumi International Airport limousine service counters are located on the second floor at Baggage Claim and Arrival Hall exits, channels A, B and C.
Counters for public taxis are located on the airport ground floor and are in the form of automated taxi kiosks with “touch-screen” activation. Vehicles are parked across from the kiosks below LCD panel indicating row numbers. Upon touch-screen activation, the kiosk will issue a paper slip indicating a row number where the assigned vehicle and its driver are waiting. The paper slip also indicates the car registration number and the driver’s name. It is recommended that passengers keep the paper slip until arrival at their destination. Fares for meter-taxis are charged according to the distance travelled and as shown on the meter with an additional 50 Baht surcharge for airport pickup. Additional toll fees will be charged if Expressway is used. It is strongly recommended that participants decline offers from private individuals.
18. Participants should make their own transport arrangements to and from the UNCC. Metered-taxis are readily available in the city.
Some hotels close to the United Nations building provide complimentary transport, according to fixed schedules, to and from the UNCC.
Free wireless internet access is available in all conference and meeting rooms and in the public areas of the UNCC. No password is required.
18. Catering services are available at the following locations:
Cafeteria, which serves Thai and international lunch, located on level 1 of UNCC, is open from 1100 to 1400 hours for lunch on Monday through Friday.
Canteen, which serves Thai lunch, located on the ground floor of the Service Building, is open from 0700 to 1300 hours on Monday through Friday.
Coffee Corner, which serves sandwiches, pastries, coffee, tea and soft drinks, located on level 1, UNCC, is open from 0700 to 1700 hours.
Rajapruek Lounge, which serves light meals and beverages, located on the ground floor of the UNCC, is open from 0700 to 1700 hours on Monday through Thursday, and from 0700 to 2000 hours on Friday.
Single-use cups are no longer available within the UN compound in Bangkok. A deposit of 100 Baht fee will apply on top of the cost of drink, which will be returned once the cup is brought back. Participants could also bring their own reusable cup to buy a drink and get a stamp. After 9 stamps, a free drink will be offered.
In case lunch boxes are offered by meeting/conference organisers to participants, all these boxes need to be returned to the caterer immediately after the meal. If not, meeting/conference organisers will be charged for any losses.
Mail intended for participants during the session should be addressed as follows:
(Name of delegate)
c/o ICT and Disaster Risk Reduction Division
United Nations Building
Rajdamnern Nok Avenue
E-mail address: [email protected]
All pre-session documents will be made available in the four official languages as they are issued at https://www.unescap.org/intergovernmental-meetings/committee-disaster-risk-reduction-sixth-session.
Participants are requested to bring with them copies of the meeting documents distributed by the ESCAP secretariat to their Governments/Agencies/ Organizations prior to the session. Only one copy of documents will be printed, on demand, for member State delegations.
In accordance with the United Nations regulations for the control and limitation of documentation, the secretariat cannot undertake to process and/or reproduce documents or a statement submitted by individual delegations, unless the Committee specifically takes a decision to that effect and approves the financial implications thereof.
Documents for circulation or distribution at the session should be delivered to Ms. Tiziana Bonapace, Director of the Information and Communications Technology and Disaster Risk Reduction Division (email: [email protected]), 8th Floor, Block A, United Nations Building.
In order to enhance accessibility to the United Nations Conference Centre (UNCC) for persons with diverse special needs, whether visual, physical, brain lesions, hearing or speech impairments, a set of assistive devices are available upon request in a designated area at the Accessibility Centre, first floor, UNCC. To book use of devices or for more information, please send an email to [email protected]
ESCAP Library facilities are available on the first floor, Service Building from 0730 to 1600 hours, Monday through Friday. For details on the use of the ESCAP Library facilities, please consult the staff on duty at the Library or call extensions 1329 and 1360. Further information about the ESCAP Library can be found at www.unescap.org/library .
Banking services are available at the Siam Commercial Bank, United Nations Branch, located on the first floor of the Service Building, from 0830 to 1530 hours during weekdays. (telephone extension 2168).
Postal services are available at the Post Office, United Nations Branch, located on the ground floor of UNCC. It is open from 0800 to 1600 hours, Monday through Friday. The Post Office can be contacted at extensions 1260 and 2911.
The souvenir shop is located on the first floor of UNCC. It is open from 0800 to 1700 hours, Monday through Friday. The shop can be contacted at extension 1295.
The American Express Travel (AMEX) office is located on the first floor, United Nations Conference Centre, which is open from 0800 to 1700 hours weekdays. The AMEX office can be contacted at extensions 2820, 2821, 2822 and 2823.
Participants whose travel is sponsored by ESCAP will be provided with a daily subsistence allowance at prevailing United Nations rates in local currency. In order to facilitate the payment of subsistence allowance, eligible participants are requested to submit copies of the passport, boarding pass, the arrival/departure form together with their air tickets to the secretariat staff in the conference room.
Any participants who are unable to stay for the duration of the meeting are requested to inform the secretariat as soon as possible after arrival, so that the subsistence allowance can be adjusted accordingly.
Participants of the ESCAP Disaster Resilience Week whose travel is sponsored by ESCAP, will be provided with a daily subsistence allowance at prevailing United Nations rates in local currency. To facilitate the payment of the subsistence allowance, eligible participants are requested to submit copies of the passport, boarding pass, the arrival/departure form together with their air tickets to the secretariat staff in the conference room.
In those cases where the participation costs are borne by the ESCAP Secretariat, the Secretariat will provide only travel and DSA as expressed and will not assume responsibility for any other expenditure, including the following:
The UNCC floor plans are available on the UNCC website
A Lost and Found desk is located on the ground floor of the UNCC by the Security scanning area.
Prayer and meditation rooms are located on Level 2 of the UNCC by the stairway next to the main entrance of ESCAP Hall.
Security Control Centre (24/7): +66.2.2881102; +66.2.2881113
UN Security Emergency Number: +66.2.2881100
Thailand Emergency Numbers:
Police general emergency call: 191
Ambulance and rescue: 1554
Tourism Police: 1155
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The United Nations Building
Rajadamnern Nok Avenue