The High-level Intergovernmental Meeting on the Midpoint Review
of the Asian and Pacific Decade of Persons with Disabilities, 2013-2022 is
scheduled to be held at the China Administration of Sports for Persons with
disabilities (CASPD) in Beijing, from 27 November to 1 December 2017. It
will comprise two segments: a senior officials segment (27-29 November
2017) and a ministerial segment (30 November-1 December 2017).
China Administration of Sports for Persons with Disabilities
No.321 Tianbei Road, Houshayu Town, Shunyi District, Beijing
Both segments of the Conference will be opened by dignitaries of the
Government of China, in the Multi-function Hall, CASPD. The opening of
the senior officials’ segment and ministerial segment will take place at 09.30
hours on Monday, 27 November 2017, and at 09.00 hours on Thursday, 30
November 2017, respectively. All other meetings will be held from 09.00
hours to 12.30 hours and from 14.00 hours to 17.30 hours. A programme of
the civil society organization (CSO) will be available on the official
Conference website http://www.unescap.org/events/high-levelintergovernmental-
Queries should be addressed to [email protected]
Online registration and meeting badges
Prior to the Meeting, participants are requested to register online at
http://meetings.unescap.org or http://www.unescap.org/events/high-levelintergovernmental-
well in advance, but no later than 31 October 2017 to facilitate
smooth coordination of the issuance of photo badges and compilation of the
list of participants. Participants are encouraged to submit their photo in
advance, which will speed up the registration process. Furthermore, please
kindly note that prior online registration is mandatory in line with the
standard United Nations security procedures to facilitate security clearance.
Participants are required to submit their letters of credentials,
communicating the names and designations of the delegation.
To enable more effective access control and speed up the screening
by security personnel, ESCAP uses photo badges for officially registered
meeting participants. They are requested to obtain meeting badges with
photo at the registration counter, located on the ground floor, CASPD, from
14.00 hours to 18.00 hours on Sunday 26 November 2017 and 08.00 hours to
09.30 hours on the opening day of the event 27 November 2017. Participants
who are not able to register during the time indicated above are requested to
do so upon their arrival with details of their credentials before going to the conference room. Only the names of duly registered participants will be
included in the list of participants.
For identification and security reasons, all participants are requested
to wear their meeting badges at all times during meetings, social functions
and in the CASPD. The loss of a meeting badge should be communicated to
the secretariat, which is located in the table tennis court, CASPD, so that a
new one can be issued immediately.
Civil Society organizations and other major groups
Civil society organizations and major groups that are in consultative
status with the Economic and Social Council or were accredited to the
Conference upon approval by the Preparatory Committee must pre-register
for the Conference through the Conference website no later than 31 October
2017. When the pre-registration is completed, each nominated representative
will receive a confirmation letter by e-mail. This letter serves as an official
invitation to the Conference and is required for badging and may also be used
to support visa applications.
For the list of Agreement on Mutual Visa Exemption List between the
People’ Republic of China and Foreign Countries, please refer to the Mutual
Visa Exemption List located on the right column of
All other participants will need valid visas to enter China. Visas can be
obtained at the Embassy or the Consulate of the Chinese Embassy in the
The climate in Beijing, China is monsoon climate. The temperature
is usually in the range of +5 to -5 degrees Celsius (41 to 23 degrees
Fahrenheit at that time of the year. Warm, down jackets would be appropriate.
Please check the Beijing Meteorological Bureau website
(http://www.bjmb.gov.cn/) for the latest weather forecast. The conference
rooms where the meetings are to be held are air-conditioned and the
temperature is maintained in the range of 23 to 20 degrees Celsius (73.4 to 68
Electric Plug and Socket
The electric power in China is 220V. The power plugs used in China
are of the two or three holes of the same shape (Type A and Type B).
Delegates are strongly encouraged to carry their own adapters for use with
laptops and other electrical appliances as the Secretariat will not be able to
provide these. In case of need, adapters can be purchased from shops in the
city dealing in electronic and electrical items.
Health and vaccination
Upon arrival at the port of entry in China, participants who are nationals
of or have traveled from/through countries listed below, which have been
declared risk of yellow fever transmission, must provide an International Health Certificate proving that they have received a valid Yellow Fever
vaccination at the Health Control Office upon arrival before proceeding to
immigration. A valid vaccination certificate means that the vaccine was
administered at least 10 days prior to travel to the affected country. The
International Health Certificate must also be submitted together with the visa
The countries/areas with risk of yellow fever transmission are listed below:
Central African Republic
Democratic Republic of the Congo
Trinidad and Tobago
First-aid and emergency medical service will be arranged. An
ambulance will be stationed at the venue for any emergency.
Delegates are strongly encouraged to subscribe to a travel or health
insurance which is valid in China, in order to cover any medical bills or
The China Administration of Sports for Persons with Disabilities is a
smoke-free area. Smoking is permitted only in designated areas outside of
Foreign currency declaration
Any person who brings or takes an aggregate amount of foreign
currency exceeding US$ 5,000 or its equivalent into or out of China shall
declare such amount of foreign currency to a Customs Official. Failure to
make such a declaration or making any false declaration to a Customs
official is a criminal offence.
An ATM machine at the sports center can be used for currency
exchange. Visa card or Master card can be used to get CNY. An ATM
machine is also arranged at the Crown Plaza for currency exchange.
Participants are encouraged to exchange money at the Beijing Capital Airport
once arrive to avoid inconvenience.
Many international airlines operate regular services to and from
Beijing. Participants are advised to secure their return bookings prior to their departure for Beijing. If this is not possible, they should make firm return
bookings immediately upon arrival in Beijing.
The following two hotels have been designated as recommended hotels
for which the room rates indicated below are inclusive of service charge and
value added tax.
Rooms are available to participants on a first-come, first-served basis.
Any cancellations, postponements or other changes should be notified to
hotels at least 48 hours in advance. Rooms not occupied in accordance with
the latest advice will be held for 24 hours at the participant’s expense and
The validity dates of the rates provided in the table in paragraph 17
are as follows:
Crowne Plaza Beijing International Airport–10 November 2017
Please confirm the room rates with the hotel.
Participants wishing to reserve China Administration of Sports for
Persons with Disabilities are requested to email your booking information to
[email protected], with copy to the appointed travel agency at
Participants wishing to reserve Crowne Plaza Beijing International
Airport Hotel are requested to fill in the Hotel Booking Form in Appendix I
and send it to [email protected], with copy to [email protected]
and the appointed travel agency at [email protected]
Participants are kindly requested to fill in the Flight Booking Form in
Appendix II and send it to the appointed travel agency at
Payment of hotel accounts
Before departure from Beijing, participants should settle directly with
the respective hotels all accounts, including room charges and other expenses,
such as for local and long-distance telephone calls, business center use,
laundry, room and hotel transportation services, mini-bar items, as well as
restaurant and bar services. Participants are also responsible for any charges
incurred with respect to rooms remaining vacant owing to late arrival or
rescheduled departure for which inadequate prior notice is given. The hotels
accept major Credit cards and CNY only, no foreign currency is accepted.
Transport from and to Airport
All the participants are provided transportation service from the
airports to the designated hotels on 26 November 2017 and from the hotels to
the airport on 2 December 2017. In order for appropriate protocol
arrangements to be made for the reception on arrival of participating heads of
delegations at the ministerial level and above, it is strongly recommended
that they stay at one of the designated hotels. It is requested that
reconfirmation of flight schedules be notified to the ESCAP secretariat at
least three weeks in advance of scheduled arrival, no later than 3
Transport to attend meetings
Hotels indicated in paragraph 17 provide complimentary transport
according to fixed schedules between the China Administration of Sports for
Persons with Disabilities and Crowne Plaza Beijing International Airport.
Otherwise, participants must make their own transport arrangements in order
to attend meetings.
Free wireless internet access is available in all conference and
meeting rooms and in the public areas of China Administration of Sports for
Persons with Disabilities and the recommended hotels. The Delegates
working area is available at the Table Tennis Court. It is also equipped with
computers with internet and a printer.
Catering services are available at the Restaurant, which is located on
the second floor of the Banquet Hall from 12.00 to 14.00 hours and 18.00 to
20.00 hours for lunch and dinner during the days of the conference. Coffee
Services are also available in the venue according to the conference schedule
(from 08.00 hours until the conclusion of the meetings).
Mail intended for participants during the session should be addressed
(Name of delegate)
China Administration of Sports for Persons with Disabilities
No.321, Tianbei Road, Houshayu Town
Shunyi District, 101318, Beijing P.R China
Tel: +8610 8047 1915(GMT+8 9:00-16:30)
E-mail: [email protected]
Participants are requested to bring with them copies of the meeting
documents distributed by the ESCAP secretariat to their
Governments/Agencies/ Organizations prior to the session.
As part of the current efforts of the United Nations towards reducing
paper, printed copies of official documents will be available on demand.
Delegates requiring hard copies can make their request at the Documents
Reproduction and Printing office, located at the Table Tennis Court, CASPD.
Limited numbers of printed copies will be available to other meeting participants. All documents can be found on the website:
Documents for circulation or distribution at the session should be
handed to Mr. Nagesh Kumar, Director of Social Development Division of
ESCAP, SDD office, located at the Table Tennis Court, CASPD. In
accordance with the United Nations regulations for the control and limitation
of documentation, the secretariat cannot undertake to process and/or
reproduce documents or a statement submitted by individual delegations,
unless the Commission specifically takes a decision to that effect and
approves the financial implications thereof.
Accessibility support for persons with disabilities
Delegates and meeting participants with disabilities are kindly
requested to contact the secretariat if any support or services may be required
through submitting the Reasonable Accommodation Request Form for
Persons with Disabilities available at the meeting registration site. CASPD is
made accessible for persons with disabilities in physical settings.
The official currency of China is the Renmin Bill (RMB). All
payments on the territory of China must be done in Renmin Bill. Major credit
cards are widely accepted at hotels, restaurants, shops, etc. Visa, MasterCard,
China UnionPay can be used at establishments, however, some restaurants
and small shops accept cash payments only. Currency exchange service is
NOT available at the conference venue. Currency exchange points are
located at airports, main hotels and banks throughout the city. Major currencies accepted for exchange are EUR and USD, some bank accept GBP.
Currency exchange rates vary depending on the policies of a bank. Banks
usually take commission for money exchange and participants are advised to
take it into consideration. When making a currency exchange, some banks
also ask to provide a passport or other identity document. It is also possible
to use the ATMs located in banks, hotels, large shopping centers. Relevant
information about the currency exchange rate can be found at
The Reception desk can provide assistance to contact postal service.
The postal fee has to be paid by participants directly with the postal service
Concierge service is located on the Information Desk, Hotel of China
Administration of Sports for Persons with Disabilities, which is open from
08.00 to 20.00 hours on weekdays.