Monitoring at ESCAP
Purpose of monitoring at ESCAP
The primary purpose of monitoring at ESCAP is to measure and assess performance in order to more effectively manage the achievement of results.
Who is responsible for monitoring at ESCAP
The primary responsibility for monitoring lies with the division chiefs and section chiefs as well as the heads of the subregional offices and regional institutions. They are supported in this work by their staff, including the planning, monitoring and evaluation (PME) focal points. The Programme Planning and Partnerships Division (PPD) is responsible for overall coordination and provides technical support and quality assurance. OIOS prescribes most of ESCAP’s programme monitoring requirements.
Monitoring activities and requirements
Monitoring activities include formal information collection and reporting requirements (e.g. conduct of surveys, analysis of statistical data, review of expenditure against budget, reporting in secretariat wide reporting systems, preparation of mission reports) and more informal activities (observations, discussions with colleagues, scanning media reports, etc.).
Current monitoring requirements include:
- Yearly project progress reports for projects
- Programme milestone reports every 6, 12 and 18 months of a biennium
Additionally, the following self-assessments are required:
- Terminal report at the completion of a project
- Programme performance assessment at the 21st month of a biennium and programme performance report at the 24th month (end) of a biennium
Use of monitoring information
The findings or lessons learned through monitoring activities at ESCAP are used to take corrective action, as required, to ensure that programme and project objectives are met within a given budget and timeframe by comparing actual progress against what was planned. Additionally, monitoring information is used for organizational learning by sharing findings and lessons learned internally, and occasionally with donors, for example through a project progress report. The sharing of lessons learned informs the process of planning future projects and programmes. Finally, monitoring is used to hold ESCAP accountable to member countries and donors by communicating the extent to which resources are efficiently and effectively used.