Library Services

Access & Borrowing

Membership

The United Nations ESCAP Library welcomes both internal and external visitors.

For internal users, access to the Library and services is granted automatically. Internal users include:

  • Staff members of ESCAP and UN agencies
  • Spouses and dependents of UN staff
  • Retired staff members of ESCAP and UN agencies
  • Interns and outsourced staff of ESCAP and UN agencies
  • Member States' Permanent Representatives to ESCAP
  • Representatives to UN-sponsored meetings
  • NGOs and media representatives with UN accreditation who are based in Bangkok

External users may access the library, but cannot borrow library items. External users include:

  • Professors and academics
  • University-level and graduate students
  • Independent researchers
  • Access for external users is granted on a day by day basis. The Library is unable to issue a longer-term Library access pass. Please give advanced notice of your intention to visit the Library by emailing or by telephoning us. External users must provide a letter from their institution indicating the subject of research and the reason they want to use the Library, as well as both institutional and national identification.

How to borrow

Before you may borrow items from the library, please register at the Information Desk. Once registered, you can borrow books and other publications by bringing them to the Information Desk, along with your ID card.

Interns and outsourced staff can loan books under their supervisor's name, and the supervisor shall take full responsibility of the loaned item. Click here to download the registration form for interns and outsourced staff. Spouses and dependents may borrow under their family member's name.

Loan Conditions

A maximum 20 items may be borrowed at one time. The loan period is 30 days for books and 7 days for journals. Items may be renewed twice unless a reservation has been placed on that item. Items are subject to recall at any time. Non-catalogued library items may be borrowed for 2 weeks. Current newspapers may only be borrowed after 3:00pm, and must be returned before 8:00am the following day. Library patrons will be charged for any lost or damaged items.

Reservations

If an item that you require is already on loan to another library client, you may contact us to place a reservation on the item. When the item is returned, the library will contact you, and you may pick up the item from the Information Desk in the library.

Inter-library loans

Material not held within the Library collection may be borrowed or obtained from external library services, subject to availability.

Training

The United Nations ESCAP Library offers individual coaching or group training sessions for delegates, UN staff and other library users. Sessions may be organized on various subjects such as UN documentation, advanced research in ODS, and online electronic resources. The Library also holds briefings and longer study tours for interested groups from the Asia-Pacific region.

Please contact us if you would like to organize training.

Selected online training tutorials are offered by the Dag Hammarskjöld Library, Headquarters.

Reference Knowledge Pointers covering UN Documents, Lotus Notes, Workspace and Internet and databases are also available from the Dag Hammarskjöld Library, Headquarters.

Library Computers

The United Nations ESCAP Library provides eight computer workstations to support the research and learning activities of ESCAP.

You can use the Library's computers to browse our catalogue, access information databases and search the Internet. They're free and you do not need to book in advance.

The use of Library equipment and information resources, as well as use of the Internet, for non-authorized, illegal or commercial purposes is strictly prohibited. Any act that can obstruct the proper functioning of equipment and information resources (e.g., the modification of installations, the insertion and propagation of computer viruses, changing of passwords, etc.) is forbidden. Users are not allowed to store their own files on Library computers. Library users are kindly requested to respect intellectual property rights, including international copyright regulations.

Printing & Copying

The United Nations ESCAP Library offers complimentary self service photocopying, printing and digital scanning to library members. For assistance please contact the library, or speak with a member of staff at the information desk.

The Library supports the efforts of the United Nations to 'go green', and we encourage customers to perform double-sided printing wherever possible, and to avoid any unnecessary printing or copying. A networked scanner is available for use as an alternative.

Meeting Rooms

For group discussions or meetings, there are three meeting rooms available in the Library. They can facilitate up to 20 people and are equipped with a white board, flip chart and networked computer. Users may reserve these spaces via the "Resources Reservation in ESCAP" menu in Lotus Notes, or contact us.

Multimedia Area

The United Nations ESCAP Library has a comfortable audio visual area where you may preview videos, DVD’s and CD’s, watch cable TV, or just relax on your lunch break. Please see library staff if you require assistance with any of our equipment.