The Administrative Services Division provides administrative services
to support the work of substantive divisions of UNESCAP within
the framework of the system-wide administrative instructions and
guidelines set by the Organization.
The Protocol Office liases with the concerned Thai government
offices and embassies in Bangkok in order to facilitate and accomplish
the process of fulfilling the privileges and immunities of international
staff members of UNESCAP, including their family members, where
applicable, in the following major areas: (a) obtaining stay permits
and re-entry visas for Thailand; (b) importation of duty-free
goods for official use, including the related customs clearance;
(c) obtaining other diplomatic privileges and immunities; and
(d) securing entry visas to various countries for staff undertaking
Conference Services Section
The Conference Services Section (CSS) provides meeting services
and facilities including linguistic, technical support and other
complementary services relating to security, building operation
and catering, for both UNESCAP and outside conferences and meetings.
It handles the whole document flow, from the editing and translation
of manuscripts to the reproduction and distribution of the final
versions. Translation as well as in-session interpretation services
are offered in four official languages of the United Nations (Chinese,
English, French and Russian). The services of its language staff
are regularly sought by other United Nations agencies and international
organizations for world summits as well as regional gatherings.
More specifically, the Conference Management Unit (CMU) manages
and operates the United Nations Conference Centre (UNCC). It compiles
and updates the calendar of meetings of the UNESCAP secretariat
and actively promotes the use of UNCC on a cost-reimbursement
basis by outside organizers, who are provided with all the necessary
conference equipment and services, including conference rooms
and technical support, exhibition space and catering, office equipment
and telecommunication facilities. CMU also provides mail operations
and messenger services for the UNESCAP secretariat. For information
on standard rates for using UNCC conference rooms, please contact
CMU, through telephone numbers (662)288-2571,
(662)288-1174 or (661)829-7812, fax numbers (662)288-3022 or (662)288-3077,
or email address firstname.lastname@example.org
To learn more about Conference Services Section, please visit our web site http://www.unescap.org/uncc/
Central Support Services Section
The Central Support Services Section (CSSS) provides the following
services and support:
The Facilities Management Unit maintains and operates the buildings,
their infrastructure and the basic services required to keep the
buildings functional on a day-to-day basis in addition to providing
office equipment, office supplies, furnishings, offsite storage
and maintenance of the organization’s inventories.
To learn more about FMU, please visit our web site http://www.unescap.org/fmu
The Procurement Unit facilitates the purchasing of goods and
services for the secretariat and some agencies using well-established
public procurement principles. It also arranges the travel of
staff members and others serving the United Nations.
The Technical Services Unit and the Software Services Unit provide
information and communications technology (ICT) systems support
and maintenance to the UNESCAP secretariat and other agencies
of the United Nations in Thailand. We create and maintain a technological
plan that directs technological infrastructure growth towards
the objective of satisfying strategic information flows, supporting
administrative processes and decision-making and providing for
the capture, storage and dissemination of vital information within
UNESCAP as well as regionally and globally. We have introduced
a large number of electronic document workflow, storage and archival
systems which need the secured flow of data both within the local
area and over the wide area domains. The prime objective is to
ensure that the information and knowledge management goals of
the organization are fully supported by a comprehensive ICT plan
and an adequate and evolving set of emergent technologies.
Financial Services Section
The Financial Services Section (FSS) provides accounting services
to support the programme of work. The section is divided into
five areas: Central Accounts, Payroll and Allowances, Technical
Cooperation Trust Funds, Vendor and Travel Claims and Treasury.
Moneys are received by FSS and disbursements can be arranged in
the currency of any member State. Payments are processed for vendors,
participants and other organizations as well as staff members.
Financial reports are prepared for submission to United Nations
Headquarters in New York and to donors for Technical Cooperation
Trust Funds. FSS also provides accounting services to some other
United Nations agency offices in Bangkok on a cooperative basis.
Human Resources Management Section
The mission of the Human Resources Management Section (HRMS) is
to support the Secretary-General of the United Nations and the
Executive Secretary of UNESCAP in addressing human resources challenges.
HRMS has four main areas of work, as follows:
- The Recruitment and Placement Unit implements the internal
mobility, placement and promotion system; recruitment of staff,
project personnel and consultants; and administration of the internship
programme. Interested candidates can now open a "My UN"
account by logging on through http://galaxy.un.org, where they
can view vacancies available in the entire United Nations system
and submit applications, as well as monitor their application.
- The Personnel Administration Unit administers the staff rules
- The Staff Development and Training Unit designs and implements
development and learning programmes to strengthen and enhance
human resources capacity for the future in the context of core
organizational and managerial competencies as follows:
Core values: integrity, professionalism and respect for diversity
Core competencies: communication, teamwork, planning and organizing,
accountability, creativity, client orientation, commitment to
continuous learning and technological awareness;
Managerial competencies: leadership, vision, empowering others,
building trust, managing performance and judgement/decision-making.
The United Nations Medical Service provides clinical services,
preventive medical care and health promotion to all United Nations
staff members and their dependents residing in Thailand.
Security and Safety Section
The United Nations Security and Safety Section provides preventative,
physical and advisory security services to the organization and
its staff members. The Section is responsible for controlling
all access to the United Nations premises as well as ensuring
the safety of staff and visitors alike while at UNESCAP. The Section
liases with international and local authorities/bodies concerning
security and safety issues of United Nations personnel in Thailand.